( March 2008)

1. Back ground
   
   1. Estimated numbers of the submission papers will be much more than the total available slits.
      
   2. The levels of papers are so much validated.
      
   3. We need to invite papers from all of the member bodies.
      
   4. Selection body will not be just one group of close peoples. We need some basic procedure to select the presenters. Basic Principles
      
   5. We need to improve the quality of papers/presentations.
      
   6. Selection process should be transparent.
      
   7. It should be fair for all of the presentations.
      
   8. We should minimize the cancellations.
      
   9. Work load for the selection process should be minimized,
      
   10. Poster sessions can be introduced as a buffer.
       
   11. Numbers of the presentation sessions should be 4-5.
       
   12. Selection process should be two stages. Local evaluation and evaluation by program committee.
       
   13. If a paper submitted from out-side of ANQ organization(e.g. Europe, U.S. or so), program committee will evaluate them.
2. Suggested procedure:
   
   1. If the numbers of submitted papers are 1 or 2 from an organization, we should
      accept both.
      
   2. If an organization submits more than 3, each organization should establish
       “local evaluation committee.”
      
   3. Local evaluation committee should evaluate the quality of the submitted papers
      and stratify them into following categories.
      
      1. Excellent (Recommend to oral session.) : top ５０% of the submitted papers.
         
      2. OK : next 25% of the submitted papers. They should be put the rank
      3. So (Recommend to poster session): 25% of the submitted papers
         Note: Numbers of the % should be given from program committee, after number
         of all of the submitted papers will be fixed.
         
      4. The program committee will allocate “Excellent” to oral sessions and “SoSo” to
         poster sessions according to the topics.
         
      5. “OK”s and papers from outside ANQ (totally 30-40 papers)should be evaluated
         by the program committee and allocate.
         We can use the information of the ”Rank”, e.g. if Rank 4 is OK, all of 1-3 can be OK.
   Note :

1. Best paper award selection process can be independent from this.
2. If a presenter cancel the presentation, the organization where he/she belongs should lose 3% from “Excellent” % from the next year. When numbers become too
   small as a total, we should add some to all.